Safety, Emergency and Crisis Plan Outline   Definition What is Crisis School Crisis Team Functions Preparedness Management Resolution Crisis Plan Checklist General Crisis Intervention Checklist General Staff Duties Principal Teachers Maintenance/Custodians Transportation Drivers Other Classified Staff Crisis Response Team Set up Crisis Response Center Control Information and Rumors Coordinate Overall Crisis Response Effort Crisis Response Team Assignment Worksheet Team Member Assignments Supervise Students Coordinate Release Students Coordinate Special Service Resourses Crisis Situations Intruder(s) on Campus Evacuation of Building Pupil Release/Evacuation Weapons and Dangerous Instruments on Campus Lost, Missing, Unaccounted for Student Media Procedure Medical Emergencies Major Disturbance on Campus Bomb Threat Hazardous Material/Chemical Spill Plane Crash Assaults Fire Weather

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CRISIS

• A crisis is an emotionally significant event.
• A crisis is also an unstable or critical time or state of affairs, the outcome of which will make a difference.

EXAMPLES:

A natural disaster.

For example: A fire or a flood

An accident on school grounds.

For example: A plane crashes on the playground during recess.

An accident near &endash; school grounds.

For example: A fuel truck overturns on the roadway near-by and is leaking fuel.

A violent incident in or near the school.

For example: A high school student shoots another student on campus.

A violent incident involving a student or staff member off school grounds.

For example: A teacher is physically assaulted by a family member of a student.

The suicide of a student or a staff member.

For example: During the school year, a fifth-grader commits suicide by taking pills.

PREPAREDNESS

• Develop a safety plan
• Set up two way communication among staff members.
• Develop an emergency signal.
• Provide law enforcement an updated blue print or floor plan of the school for their files.
• Assign roles of staff members.
• Teach students to listen to adults.

MANAGEMENT

• Confirm the facts.
• Notify district office key people.
• Convene the school crisis team.
• Deal with the immediate situation.
• Communicate with students, staff, community leaders, and parent leaders.
• Activate the accountability system for students/staff.
• Set up the command center.
• Implement the media relations procedure.
• Inform parents and the community.
• Interact with various agencies.
• Provide staff support.
• Communicate with students, staff, district office, and parents as the incident develops.

RESOLUTION

• Activities to undertake day after.
• Assessing psychological needs.
• Ongoing support.
• Providing a safe room.
• Crisis response team and staff debriefing.
• Funerals and Memorials.
• Acknowledgements and Thanks.
• Follow-up resources.
• Preparing for later reactions.
• Reflections for future planning.

CRISIS PLAN CHECKLIST

• Roles and responsibilities are outlined
• Community resources are identified
• Method of communicating with law enforcement is established
• Method of communicating with district office is established
• Method of communicating with staff is established
• Method of communicating with students is established
• Method of communicating with parents & community is established
• Location of all critical information (school blueprints, staff medical information, student records, etc.)
• Location of supplies listed
• Command center location, function, and staffing are outlined
• An accountability system is outlined to track students and staff and to release students to parents and caregivers
• Provisions for site management and security are clearly outlined
• Provisions for updating Superintendent for media relations arein place
• Roles and relationships with community agencies are outlined
• Activities to deal with the aftermath are outlined
• Mechanism to provide support to students, staff and parents during and after the crisis is outlined
• A system for ongoing communication is in place
• Activities to acknowledge and thank those who helped are listed
• The crisis plan is evaluated and reviewed on an annual basis

GENERAL CRISIS INTERVENTION CHECKLIST

• Direct staff to not repeat information until verification is obtained
• Notify Superintendent
• Convene School Crisis Team and assign duties
• Notify school support staff, such as counselors, psychologists, and social workers
• Inform closest family/friends of the affected student or staff member and provide support
• Prepare formal statement for announcement
• Announce time and place for emergency staff meeting
• Announce time and place for general school assembly and invite community leaders
• Identify other/additional students, staff, and individuals likely to be most affected by news of incident
• Assess need for additional community/district office resources
• Assign trained staff or community professionals to:
• Provide grief support
• Review and distribute discussion questions to staff
• Provide substitute for absent/affected staff member
• Distribute to staff and family members lists of community resources
• Make official announcements
• Announce time and place for final school assembly and invite community members
• As needed, assign school crisis team members and other staff to monitor school grounds, maintain communications with parents or family members, provide continuing information to Superintendent, provide support to staff, collect personal belongings of student or staff member and hold for final disposition. Prepare student records or personnel forms as necessary.

General Staff Duties

During an emergency/crisis, it is our responsibility to protect life and property and to participate in crisis response efforts. During a crisis, no staff member should leave the school campus without permission from his or her supervisor. Following are the duties and will be required after amended by each specific school site:

Principal

• Train and assign staff and update Crisis Response Plan each September.
• To ensure that all staff, including part-timers, subs and volunteers are thoroughly familiar with this plan.
• Prepare a plan to be used during recess, lunch, before and after school and when changing periods. Instruct staff that all students in their proximity are their responsibility.
• To ensure that each classroom contains a current emergency folder, properly labeled and located in a prominent place..
• Submit updated Crisis Response Plan to the District Office each October.
• Notify parents of your school Crisis Response Plan each September.
• Post directions for fire drills in classrooms and main office.
• Procure and stockpile emergency supplies.
• Supervise all immediate and long-term crisis response.
• Direct evacuation of buildings when needed (use signal/bell/voice codes). Plan a warning system to use during a power failure.
• Call together your school Crisis Response Team when needed.
• Arrange for transfer of students when safety is threatened.
• Notify Superintendent's Office (907-543-4810) as soon as possible.
• Coordinate with District's Superintendents Office in a major crisis.
• Ask for a written report from all involved staff after any crisis occurs.

Teachers

• Know and follow signal/bell/voice codes to retain students in classroom, or evacuate students to pre-planned assembly area.
• Give DROP/COVER command when necessary, when unusual loud noises are heard, etc.
• Take roll at your school's pre-planned assembly area.
• Report to the Principal the names of any students who are missing, or students with your group who are not on your list.
• Carry emergency classroom folder when evacuating classroom.
• Remain calm; supervise and ensure student safety at all times.
• Perform assigned duties if a part of your school Crisis Response Team.

Maintenance/Custodians

• Assist in the use of emergency equipment, the handling of supplies and the safe use of available utilities.
• Work with your community Search and Rescue and Damage Assessment teams to rescue victims, put out fires, etc.
• Control main shut-off valves for gas, oil, water and electricity and take other preventive measures to minimize hazards that may result from broken or down lines.
• Disburse emergency equipment as needed.
• Conserve usable water supplies.

Transportation Drivers

• Supervise and care for children when crisis occurs while en route.
• Issue the DROP/COVER command as appropriate.
• Continue to first regular school stop, where the principal will assume responsibility. immediately notify the District Office.
• If your vehicle is on the road delivering students to their homes, drop students as near to their homes as possible. Make sure an adult is at home to care for the student. If in doubt, leave a note at home and return the child to school. The principal will then assume responsibility for the student(s). Notify the District Office.
• In the event of a major crisis, drivers should transfer students to shelter or, if there's time, to school. If there's no time, pull to the side of the road and issue the DROP/COVER command.
• Transfer students to various locations as directed by the District Superintendent's Office or school principals.
• Assist with other emergency operations, as directed by the District Superintendent's Office or school principals.
• Should a crisis occur while drivers are off duty, report to your supervisor for instructions.

Other Classified Staff

• Know and follow the school signal/bell/voice codes.
• Give DROP/COVER command when necessary, when unusual loud noises are heard, etc.
• Supervise students in your vicinity; help evacuate students and take roll and notify principal of students under your care and supervision.
• Perform assigned duties as part of your school Crisis Response Team.

These groups (Principal, Teachers, Maintenance/Custodian, Transportation Drivers, and Other Classified Staff) compose the Crisis Response Team group that will supervise most Crisis Response Efforts. This group will coordinate safety, security and rescue efforts and manage communication with the District Office, parents, public safety officials and community resources. Other duties for this group are:

\Set Up Crisis Response Center

Create a Crisis Response Center in a safe place on-campus. Center should be accessible, and marked with pre-printed signs. You should have access to: student records, telephone, two-way radio's, fax machine, copiers and school PA/intercom system.

Control information and rumors

• Ask all involved not to repeat information until a formal announcement is made. This will minimize rumor and confusion and protect victims privacy.
• Serve as "information center." Collect information from Crisis Response Team.
• As soon as possible, give the district's public information officer, (Superintendent - 907-543-4810) a statement of basic known facts for preparation of an official statement.
• Direct all media requests and public inquiries to the public information officer ( Superintendent) to control panic and rumors, and to present a consistent message.
• Request help from Yup'ik and any other bilingual assistants if needed from your own staff or from the District Bilingual Office (907-543-4851).
• Prepare a formal statement for announcement to the entire school. Include minimum accurate details and note that additional information will be forthcoming. Prepare statements for telephone inquiries. Work with supervisory staff to station a staff support person or counselor in each building before any school wide announcements are made,
• Announce the crisis over your PA /intercom system or by delivering a typed statement to every classroom teacher before the end of the period. Include locations of in-building support, and
• Maintain communications with the District Office: Superintendent's Office (907- 543-4810). A District Emergency Support Center will be set up if necessary for major crisis situations.

Coordinate overall crisis response effort.

• Pricipal's/Designee, direct personnel and assign staff members as needed.
• Serve as liaison with public safety officials, city officials and community agencies.
• Determine if additional resources are needed; immediately or on "stand by" and contact them.
• Notify your school's psychologist or counselor If affected student was in a special education or other special program, notify that program's coordinator.
• Coordinate and greet all auxiliary support services and take them to assigned locations. Provide a sign-in/out sheet for them. Periodically assess situation and make necessary changes. Document all actions taken.
• Direct long term follow-up as needed.

CRISIS RESPONSE TEAM Worksheet Template

Team Leader:(Principal) Establish Emergency Situation/

Crisis Response Center/Media Liaison with Superintendent

_____________________________ ______________________

Name Home - Telephone Number

Team Members:

(Lead Teacher)

Information to Faculty/Parents/Monitor Classrooms/First Aid Response

_____________________________ ______________________

Name Home - Telephone Number

(School Counselor/Special Ed Teacher)

Monitor - Hall Ways/Students out of Class/Care for Special Ed Students

_____________________________ ______________________

Name Home - Telephone Number

(Secretary)

Check -Restrooms/Prepare For Student Release-Emergency Records/Emergency Supplies/Sound Emergency Signals (with principal)

_____________________________ ______________________

Name Home - Telephone Number

(Custodian)

Check Restrooms/Tool Inventory/Check For & Seal Off Hazardous Areas

_____________________________ ______________________

Name Home - Telephone Number

(Maintenance)

Check/ Utilities-Building Damage-Fire Control-Direct Emergency Personnel

_____________________________ ______________________

Name Home Telephone Number

Crisis Response Team Member Assignments

The role of the Crisis Response Team Members is to account for all students and to provide needed care and supervision. Report all actions, needs and other information to the Principal and Crisis Response Center.

Supervise Students

• Ensure that all classrooms are covered by an adult; use a "buddy system" to double up classrooms if a teacher is needed elsewhere. Assign a staff member to cover classrooms for substitutes or other affected teachers as needed.
• Instruct all teachers to account for all students; update roll sheets as students are released.
• Monitor grounds for students leaving the building without permission. Redirect these students to the Crisis Response Center. If unable to intercept, notify a family member expressing the school's concern.
• Notify Affected Individuals
• Notify as necessary others or parents of affected students or staff.
• Notify parents of students closest to the injured individuals and ask them to pick up their children at the end of the school day.
• Notify other schools regarding siblings or other students predicted to be strongly affected.
• Coordinate emotional support by identifying students, staff, close friends and parents likely to be most affected by the crisis; assign staff member to provide direct support.
• Notify support staff (counselors, social workers, psychologists, teachers) to report to a designated location ( identify by building and room). Support should be in place before any school wide announcements are made.
• Assign school counselor, psychologist, or trained certified staff members to monitor or follow a injured student's class schedule for the next few days if that will be helpful to teachers of those classes.
• Distribute the list of community resources to all classes.

Coordinate Release of Students

• If directed by public safety, law enforcement or school administration set up a student release center in a visible location on campus. Use computer print out or emergency card file with pens, folding table, chairs and sign: "STUDENT RELEASE AND PICK-UP AREA".
• Release students as quickly as possible only to people listed on students' emergency computer list or cards.
• Send a runner (a student, parent, or teacher) to pull each student out of a class or central assembly area as pick-up arrives.

Document each release, Identify person picking up student.

1. Make sure it is an immediate family member.

Identification questions may include:

Who are you?

What is your relationship to student?

Do you have a photo ID or other identification?

2. If necessary, ask the student to identify person arriving to pick up

student and the relationship of person to the student.

Coordinate Special Service Resources

• Coordinate response of Law Enforcement, Fire, Search and Rescue, First Aid, Damage Assessment and Mental Health Teams.
• Document names and type of assistance rendered and area on campus where the person in each of the above teams can be contacted.

• Crisis Situations
  • Intruder(s) on Campus
  • Evacuation of Building
  • Pupil Release/Evacuation
  • Weapons and Dangerous Instruments on Campus
  • Lost, Missing, Unaccounted for Student
  • Media Procedure
  • Medical Emergencies
  • Major Disturbance on Campus
  • Bomb Threat
  • Hazardous Material/Chemical Spill
  • Plane Crash
  • Assaults
  • Fire
  • Weather